Definitions

“Active” means “Active Network LLC, 717 North Harwood, Suite 2500, Texas, 75201

“Charity Partner” means the charity that the Participant has chosen to run and fundraise on behalf of in respect of the Event.

“Event” means The London Landmarks Half Marathon intended to be held on 25th March 2018.

“Event Organiser” means LLHM Limited (registered number 10584979) registered address Nicholas House, 3 Laurence Pountney Hill, London, EC4R 0BB.

“Online Registration Form” means the pages within the Website that must be completed by the Participant, on behalf of the Participant only, prior to participation to gain a place in the Event.



“Participant” or “you” means the named person on the Online Registration Form.

“Personal Data” means the Participant’s name, delivery address, email address, phone number, race number, t-shirt size, gender, medical conditions, emergency contact information, age, company name, and such other information collected on the Online Registration Form, and information about your use of the Website including details of your internet protocol address, operating system, browser version, cookie details, the content viewed, duration and your navigation of our Website.

“Terms and Conditions” means this privacy policy relating to the Event and the Website, as set out below.

“Tommy’s” means the registered charity Tommy’s (charity number 1060508 and SC039280), registered address Nicholas House, 3 Laurence Pountney Hill, London, EC4R 0BB.

“Website” means www.llhm.co.uk

Introduction

  1. The Website is owned and operated by the Event Organiser. The Event Organiser is LLHM Limited, we are a wholly owned subsidiary company of Tommy’s, the baby charity. LLHM Limited has been set up by Tommy’s to run and manage The London Landmarks Half Marathon. The Event Organiser is the data controller for the Event

 

  1. The privacy and security of users of the Website is important to us. These Terms and Conditions explain how we use the information we collect about you, how you can instruct us if you prefer to limit the use of that information, and the procedures that we have in place to safeguard your privacy.

 

  1. These Terms and Conditions relate only to information that we obtain from you. If you visit a website operated by a third party through a link included on the Website, your information might be used differently by the operator of the linked website. Before submitting any data on a third party site, please check their privacy policy.

 

  1. By using the Website, you signify your acceptance of these Terms and Conditions in consideration of which we provide you with access. From time to time we may update and amend these Terms and Conditions. The current version of these Terms and Conditions will be posted on the Website. These Terms and Conditions were lasted updated on 17th March 2017. The version of these Terms and Conditions that are current at the time you use the Website will apply to your use, so please continue to review them whenever accessing or using the Website.

 

  1. If at any time you do not wish to accept these Terms and Conditions, you may not use the Website.

 

The Information Collected and How We Use It

 

  1. You acknowledge that the Event Organiser collects Personal Data from you when you submit your Online Registration Form to take part in the Event and when you use the Website. The Event Organiser shall share Personal Data as is necessary in the administration and organisation of the Event and future Events with its data processors. The Event Organiser’s data processors are Active, which provides the Online Registration Form and securely stores and manages your Personal Data and Tommy’s, which may also securely store and manage your Personal Data.

 

  1. You acknowledge that we use, process and share your Personal Data for the following reasons:

 

  • with such third parties as is necessary to fulfil our obligations under these Terms and Conditions, including without limitation the Event logistics partner, the race pack fulfilment third party, St John’s Ambulance, the race photographer and the time chip suppliers
  • to administer your online account with us;
  • to send you information about the Event, including health and safety information;
  • if you actively opt in to being contacted, to notify you about future Events by post, e-mail and telephone (including SMS);
  • if you actively opt in to being contacted, to enable any Event partner or sponsor to contact you by post, e-mail and telephone (including SMS) with information and offers;
  • if you actively opt in to being contacted, to enable any charity or Charity Partner, which you’ve selected to hear from, to contact you by post, e-mail and telephone (including SMS) regarding their work and activities;
  • if you actively opt in to being contacted, to enable Active to contact you by post, e-mail and telephone (including SMS) regarding their services, activities and products;
  • for the compilation of anonymised statistical information;
  • to monitor, develop and improve the services we provide to you and/or your experience of the Website.; and
  • to comply with our statutory and regulatory obligations or as required by law.

 

  1. To opt-out of receiving any communications from a third party, you will need to contact the applicable third party. The Event Organiser is not responsible for the communications or the content of any communications you receive from any such third party.

 

  1. You acknowledge that any medical information supplied during registration, where deemed necessary, may be used to treat or otherwise assist the Participant as a result of illness or injury at the Event. You agree to inform the Event Organiser of any changes to the information supplied in their original Online Registration Form and particularly any changes to his/her medical condition and contact details. For this purpose, you should change your contact details yourself through the Online Registration Form. Nothing in this clause shall give the Event Organiser the obligation to process, analyse, or otherwise take action on, any medical information provided by the Participant either during or after the registration process.

 

  1. In the event that you become ill during or after the Event and require medical attention, you hereby authorise the Event Organiser to provide your details to any Event medical provider, or any doctor or hospital for the purpose of receiving any required treatment.

 

  1. In accordance with your rights under the Data Protection Act 1998 your may obtain a copy of your personal data which is held by the Event Organiser by contacting the Event Organiser in writing at: [email protected] or Lia Bowman, Nicholas House, 3 Laurence Pountney Hill, London, EC4R 0BB. As soon as the Event Organiser is satisfied as to your identity, the Event Organiser shall send you a copy of all the data held concerning you. To the extent that such data is accessible to you on the Website and Online Registration Form, you agree to keep it accurate and up to date.

 

  1. Personal Data may be transferred to countries outside the European Economic Area. Active, which provides the Online Registration Form and securely stores and manages Personal Data is based in the United States. The Event Organiser takes steps with the aim of ensuring your Personal Data is protected in countries outside of the European Economic Area and has ensured Active is registered with the EU-US Privacy Shield. By agreeing to these Terms and Conditions you consent to any transfer of your Personal Data outside the European Economic Area.

 

Our Use of Cookies and Other Information Gathering Technologies

  1. We may use information tracking and gathering technologies that record and store information about users of the Website automatically. This can include using a "cookie" which would be stored on your browser. This information does not identify you personally.

 

  1.  Cookies are small text files that are placed on your computer or device by websites that you visit. Cookies allow a website to ‘remember’ you either for the duration of your visit – session cookies – or between visits – persistent cookies. Cookies can expire at the end of the session or can persist for days, months or even years. The persistence of a cookie is under the control of the website that sets it.

 

  1.  Cookies can be used for many purposes but typically are used to remember who you are between pages on a website or for storing your preferences and generally improving your experience of a website.

 

  1. Cookies can be set by the website you are visiting – first party cookies – or by other websites that are using another website to host content – third-party cookies. If a website embedded, say, a YouTube video, YouTube may well set a cookie when the video is viewed, this would be a ‘third-party’ cookie.

 

  1.  Most web browsers allow at least a degree of control over cookies through their settings. You can opt to receive an alert whenever a cookie is set or even to disallow the setting of cookies altogether. You can also delete all existing cookies.

 

  1.  For information about how to manage or delete cookies for your particular browser, please refer to the browser’s help section. Alternatively you can visit www.aboutcookies.org, which has comprehensive information on how to manage cookies on a wide variety of desktop browsers.

 

Obtaining Consent

  1. For visitors to the Website, there is a notice alerting the visitor to the use of cookies on the Website. The notice gives the option to accept the use of cookies on the Website.

 

  1. By choosing to accept their use, a cookie is placed on the visitor’s computer so that the Website can ‘remember’ the visitor’s preference. On subsequent visits to the website, if the presence of the cookie is detected the notice will not appear.

 

  1. It is not technically possible to transfer this preference so you will see the notice again if you browse the Website on other devices or browsers.

 

  1. From time to time we will be setting new cookies as we add features to the Event website.

 

  1. If you opt not to accept cookies but wish to visit the Event website you will need to manage the cookies using the settings on your browser. However, if you browse the Event website having opted to disallow cookies you will still be able to use the Website but certain features and functionality will be lost.

 

  1. If you choose to ignore the notice but continue using the website, depending on the settings on your browser, cookies will be set. If you are at all concerned about cookies, we recommend that you do not use the Event website until you have clearly understood the implications or have altered your browser settings accordingly.